Food and Beverage Minimums
The $5000 food and beverage minimums apply to all weddings (prime time) held at The Woods. The minimum does not include tax, service charges or rental items.
This includes all food and beverages served during your event including appetizers, meal service, beverage service, and all cash bar proceeds.
If you fail to satisfy the designated minimum per the agreement, you will be responsible for the difference between the food and beverage minimum and your total food and beverage.
Deposits and Payment
To reserve your space, a deposit of $500 is required at the time of signing the contract. A payment plan will be established with the remaining amount due 10 days prior to the event. A banquet event order will be sent at 10 days out and if this exceeds the deposits, the balance will need to be paid before the event. Any additional charges during the event will be processed on the mandatory credit card on file immediately following the event.
Service Charge and Taxes
An 18% service charge and current Minnesota sales tax will be applied to all food, beverage and special services.
Menu Selections and regulations
You may select one of our options from our wedding menu. To assure that every detail is fulfilled in a professional manner we require menu choices and specific requests to be complete 30 days prior to your event. You will receive a copy of the order on which you will make any modifications and sign and return no later than 10 days before the event date. In compliance with the Minnesota Department of Health regulations, liquor ordinances, liability insurance, all food and beverages must be purchased through The Woods. It is prohibited to bring in, food or beverages. Also, the food and beverages not consumed is prohibited from leaving the event location. (Exception-Cake)
It shall be the guest responsibility to notify The Woods of changes in the number of attendees in respect to any function. Changes will be accepted up to 10 business days prior to the event. The guaranteed counts must include children, vegetarian, and other special dietary needs.
Guest Room Reservations
You may hold the hotel, A-frame, and Guest House under your wedding block up to 30 days out. It is your responsibility to communicate the rates and any minimum stay requirements to your guests. Check-in time is 3:00 pm with an 11:00 am check-out upon departure.
The Woods rental fee of $2000 (prime time) includes your entire setup of chairs, tables, dance floor, microphone, and linens indoors (Event Center) and outdoor wedding venue. Access to the center is will be discussed with your coordinator.
Event Planning Appointments / Entrée Tastings
Requests for site tours and event planning appointments should be scheduled through The Woods planner. The bride and groom will receive a complimentary food tasting, while additional guests will be charged $25/ additional person. Food selection for the tasting must be made 10 days in advance.
Please refer to the Woods preferred vendor list. All other vendors must contact The Woods with details of their arrival time. This is the responsibility of the vendor and should be done at least 1 week prior to the date.
The Woods is not responsible for any items left overnight, or for lost or stolen items. All decorations are the responsibility of the wedding party.
What you should expect from your wedding planner
- To answer questions pertaining to any onsite events, provide suggestions, and act as your primary contact throughout the planning process.
- To conduct site visits with you.
- To create a cost estimate of charges and your payment schedule.
- To assist in the coordination of guest rooms and reservations.
- To oversee the set up of the contracted banquet space for rehearsal, the ceremony, and the reception.
- To assist in making arrangements for day before special events (i.e. golf, spa, fishing, etc.)
- Answer any questions and help with guidance while visiting The Woods.